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Enrolling Users (Teachers and Students)

Target Audience: Buzz Administrators
Image - Enrolling User Video Short

Enroll Students and Teachers

Use the steps below to enroll students and teachers in courses.

  1. Organize the students who need each course. Your school’s student information system (SIS) may have this information.
  2. Open your custom enrollment template, if you have one. Otherwise, download the generic enrollment template. To request a custom template, contact your Client Service representative.
  3. Enter each student’s username in column B.
  4. Open the second tab, labeled Enrollment IDs. Enrollment template tabs with the Enrollment IDs tab highlighted
  5. Find the desired Course ID and course title. In a custom template, copy them from the custom tab. In the generic template, follow the instructions on the Enrollment IDs tab to fill in the required information.
  6. Paste the Course ID and course title into columns F and G of the enrollment template. Repeat for each student and course combination. Choose the layout that best fits your enrollment:
    • A few students: Group each student’s course enrollments together. Enrollment template example with courses grouped by student
    • Many students taking the same core courses: Group enrollments by class, then repeat the process for each class. Enrollment template example with students grouped by class
  7. Enter Add in cell A2, then copy it down through every enrollment row.
  8. Enter the appropriate role, student or teacher, in cell C2.
  9. Enter the start and end dates for each enrollment using the format YYYY/MM/DD. Student dates must be accurate because they affect pacing. Set teacher dates so teachers have access before and after the students’ enrollment periods.
  10. Copy the values in columns C through E down through all enrollment rows. Copy the cells rather than using a fill series, so date values do not increment.
  11. Copy the completed enrollment data, including the column titles in row 1.
  12. Go to the domain homepage or dashboard. Do not start the import from the Users or Courses view.
  13. Open the three-dot menu (⋮) and select Import enrollments. Administrator dashboard three-dot menu with Import enrollments highlighted
  14. Click in the large white area of the import screen and paste the copied data.
  15. Open the Validate data tab and check for errors before continuing. If errors appear, exit the import, correct the template, and copy the corrected data again.
  16. Open the Import data tab and review the results. If an error indicates a duplicate enrollment, no action is needed. If you see “username not found,” confirm that:
    • You are importing in the same domain where the user account exists.
    • The user account has already been created.
  17. Select Done.