Update Enrollments (Start Dates, End Dates, and Status)

Target Audience: Buzz Administrators

Edit Enrollments

You can edit enrollments for one student from the Users view, for students in a course from the Courses view, or in bulk using an enrollment import. Common changes include start and end dates, enrollment status, and user role.

Edit Enrollments for a User or Course

1. Choose the view that best fits the changes you need to make:
   • Use Users from the hamburger menu to edit multiple enrollments for one user.
   • Use Courses from the hamburger menu to edit enrollments within one course.
2. Filter for the user or course.
3. Open the user or course record by selecting its ID.
4. Select the Enrollments tab in the navigation bar.
5. Select the checkbox for each enrollment that should receive the same changes.
6. Open the three-dot menu (⋮) and select Bulk update.
7. Select the checkbox for each field you want to change:
   • Status: Common options include Active, Withdrawn, and Completed.
   • Role: Use this to change a user’s role between student and teacher.
   • Start date or end date: When withdrawing a student, set the end date to the withdrawal date.
8. Enter or select the new value for each field.
9. Check the confirmation box.
10. Select Update.
11. Review the enrollments to confirm the changes were applied.

Update Enrollments in Bulk

1. Open the hamburger menu and select Accelerate Reports.
2. Open the Enrollment Report.
3. Choose filters to show the enrollments you need, then select Update Data.
4. Select Click here below the report filters to download the spreadsheet.
5. In the downloaded spreadsheet, filter or sort the rows to identify the enrollments you want to update.
6. Open a new blank spreadsheet and create the import columns:
   • Enter Action in cell A1.
   • In the following columns, enter a heading for each enrollment field you want to change, such as Status, End Date, or Role.
   • If you are changing a start or end date, format that entire column as Text, not Date or General.
7. From the downloaded report, copy the Enrollment ID column and paste it into the next available column in your new spreadsheet.
8. Copy the User ID column from the report and paste it into the next available column.
9. Copy the Course ID column from the report and paste it into the next available column.
10. Enter edit in cell A2.
11. Enter the new values for the enrollment fields in row 2, under the matching column headings.
12. Copy the action and update values down through all enrollment rows. Use these sample spreadsheets as a reference:
    • Sample: Update end date
    • Sample: Update status and end date
13. Copy the completed spreadsheet data, including all column headings in row 1.
14. Go to the domain homepage and open the three-dot menu (⋮).
15. Select Import enrollments.
16. Click in the large white area on the import screen and paste the copied spreadsheet data.
17. Open 2. Validate data and check for errors in the lower-left corner. If errors appear, correct the spreadsheet and paste the corrected data again.
18. Open 3. Import data and review the results for errors.
19. Select Done.